Washington State Department of Transportation | Careers at WSDOT

Education and Encouragement Planner – TPS5

About WSDOTWashington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project. Its State Active Transportation Plan has won state, regional, and national awards and the agency’s Complete Streets work is growing. The OpportunityWSDOT is currently seeking a Transportation Planning Specialist 5 to serve as the Principal Active Transportation Education and Encouragement Planner. This position can be based anywhere in Washington, Idaho, and Oregon. In this role, you will lead efforts related to education, encouragement, and equity for active transportation participation, which includes walking, cycling, using a mobility assistive device such as a wheelchair or adaptive bike/trike, and using micromobility devices, including electric-assist devices such as e-bikes/trikes and e-foot scooters. This position has significant responsibility for statewide programs and compliance with statutory and contracting requirements. This position will supervise and provide oversight for the School-Based Bicycle Safety Education Program created as part of the Move Ahead Washington transportation revenue package in 2022 (RCW 47.04.390) and the E-bike Rebate and E-Bike Lending Library/Ownership Programs established in HB 1125 (2023). At full implementation, the School-Based Program will reach 90% of all elementary and middle school students in the state, becoming the largest such program in the nation, and will reach thousands of junior high/high school students over time. The E-Bike Rebate and Lending Libraries will be among the first few such programs in the country established by a state DOT.What to ExpectAmong the varied range of responsibilities held within this role, the Education and Encouragement Planner will:Oversee statewide grant programs for bicycle/active transportation education and encouragement.Provide contract management for the School Based Bicycle Safety Education Programs.Serve as primary WSDOT representative for programs managed by this position.Work with the contractor to support program delivery; ensure compliance with state and federal laws and regulations, review and approve quarterly reports, process invoices for payment, negotiate contract amendments, prepare program reports, conduct WSDOT evaluations of program effectiveness, and oversee preparation of information for legislative reporting on program outcomes.Develop and direct implementation of the E-Bike Rebate Program. Identify and manage methods to select qualified recipients based on legislative requirements and to provide data privacy and protection of personally identifying information. Manage application procedure for e-bike retailers and establish methods for timely and efficient rebate voucher payments. Establish and direct data and records management needed for evaluation and collaborate with the University of Washington for preparation of legislative policy briefs; prepare information for legislative reporting on program outcomes.Develop and direct start-up and implementation of E-Bike Lending Library/ Ownership Programs. Establish and manage a system to identify and select grant recipients, support them in successful program implementation, and serve as a resource.Coordinate bicycle safety programs with state and local agencies, tribes, nonprofits, and other partners.Serve as a statewide resource and subject matter expert on best practices in bicycle encouragement, education, and equity. QualificationsExperience for both required and desired qualifications can be gained through formal professional employment, volunteer experience, lived experience, or a combination. To be considered for this opportunity, the following are required:A bachelor's degree involving major study in transportation, planning, education, communication, public or business administration, economics or natural or physical sciences, or another discipline that, taken in combination with work experience, prepares the candidate for the position requirements.One (1) year of experience as a Transportation Planning Specialist 4 or equivalent role at a public agency, tribal government, non-governmental organization, or private sector firm, OR two (2) years of experience as Associate Planner/Transportation Planning Specialist 3 or equivalent.Two (2) years of relevant experience with grant administration and contract management (a master's degree in transportation, planning, education, communication, public or business administration, economics or natural or physical sciences, or another relevant field may substitute for one year of this experience).Demonstrated skills and experience with education programs and conducting research studies or program evaluation.Expertise providing technical assistance regarding federal, tribal, or state regulations, grant eligibility or similar criteria, or the equivalent in complexity, and reporting on programs and project status in formats that demonstrate compliance with requirements.Experience with and an understanding of active transportation modes of travel.Evidence of commitment to serving the public, particularly underserved and under-resourced communities, and advancing the intersection of equity and racial justice.Skills and experience working with diverse groups and acting as a liaison with community partners.Experience in community engagement, public involvement, or communications involving knowledge and application of creative and effective connections with historically underserved or disadvantaged populations. It is preferred that qualified candidates also have:A master’s degree involving major study in transportation planning, land use planning, community development, GIS or geography, engineering, public policy, public health, public/business administration, social sciences, economics or natural or physical sciences, or another field of study that, combined with other experience, prepares the candidate for the position requirements.Experience and knowledge of transportation issues on a local, state, and/or national level affecting people with historically marginalized identities, people with disabilities, people living on a limited income, immigrant, and refugee community members, and nondrivers.Demonstrated skills and experience with managing a rebate program, lending library, or other program involving systems to verify eligibility for benefits and services.Bilingual candidate preferred, particularly with competence in the languages identified in WSDOT’s Language Access Plan for statewide vital documents (Arabic, Chinese, Somali, Korean, Vietnamese, Spanish, and Russian), or another language widely used by people who rely on active transportation modes at higher rates than state averages (including ASL).  Knowledge and skills in document design; graphic design; technical writing; document usability and ADA accessibility standards; English grammar, punctuation, spelling, tone, and diction; data use, design, analysis and presentation; print and electronic publishing. Knowledge of style guides and ability to apply information and graphic design best practices.Important Notes In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.This position offers flexible/hybrid remote work options. The official duty station and/or frequency of telework for this position will be determined based on candidate preference and overall business needs.The salary listed includes the legislative approved 5% salary premium for positions in King County.The recruiting efforts for this position may be extended beyond the displayed closing date for as long as necessary until a sufficient candidate pool has been established. However, the first review of applications will be conducted December 21, 2023. The Appointing Authority reserves the right to make a hiring decision at any time thereafter. It is to your benefit to submit your application as soon as possible.WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.wa.gov.Why WSDOT Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including occasional telework for eligible positions.  Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.  Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information. Check out this video to learn more: Why WSDOT?How to ApplyApplications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.In order to be considered for this opportunity, please include the following with your online application: An attached Resume outlining (in reverse chronological order) your experience to date.An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; does not require an additional attachment.  Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity. WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter via email. Contact UsFor inquiries about this posting, you may contact the assigned Recruiter, at [email protected]. Please be sure to reference 23DOT-HQ-05297 in the subject line. 

Administrative Assistant 5

About WSDOTWashington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.  The OpportunityWSDOT is currently seeking an Administrative Assistant 5 to support the Active Transportation Division in Olympia, WA. The Administrative Assistant reports to the Director of Active Transportation and is responsible for administrative matters, including personnel, budgets, policies, and procedures. The incumbent serves as a member of the division's management team and acts on behalf of the Director in administrative matters, with delegated authority for tasks such as approving leave requests and payroll. The position interprets and implements organizational policies and procedures, develops administrative policies and procedures for the division, and prepares administrative and business reports and records. They maintain confidentiality regarding personnel issues and advise the Director on critical matters. The Administrative Assistant also coordinates the scheduling of virtual and in-person meetings and composes formal and informal correspondence for the Director's signature. The position serves as the Division's legislative coordinator, keeps the Director informed of significant items of concern and coordinates with other administrative support positions within WSDOT. What to ExpectAmong the varied range of responsibilities held within this role, the Administrative Assistant 5 will:Manage director's calendar, email, travel arrangements, and correspondence, and maintain Position Authority List.Provide scheduling support for Strategic Policy Administrator, Active Transportation Programs Manager, and other ATD staff for complex calendaring activities.Recommend and manage a consistent system for information management and appropriate disposal of division files and documents across multiple platforms.Coordinate and process out-of-state travel requests and expense vouchers for division staff.Coordinate meeting logistics and track follow-through on meeting decisions and action items.Coordinate communication of agency-wide issues with staff and assist with onboarding new employees.Coordinate division staff tracking and response to legislative information requests and analysis, assist with internal and external communications, and coordinate responses to public disclosure requests.Maintain tracking spreadsheets for division budgets, process invoices for payment, monitor expenditures, and keep the director informed on any budget questions or issues. QualificationsTo be considered for this opportunity, the following are required:Two (2) or more years of progressively responsible, recent experience (within the last six years) providing professional-level administrative support to a senior manager. Proven ability to effectively manage and prioritize multiple tasks to ensure business activities and critical Division related projects are accomplished. This includes the proven ability to recognize the “big picture” to break down the assigned project into various tasks that can be tracked. Experience creating electronic tracking tools that are both effective and user-friendly. Demonstrated skills in being self-directed, with a willingness to take the initiative and exhibit consistent good judgment. Successful experience in making decisions and acting on behalf of the Director in administrative matters. Experience handling confidential correspondence and documents with discretion. Working knowledge of budgeting policies and principles. This includes the ability to provide analysis and administration of budgetary, fiscal, and administrative matters and organizing and facilitating meetings with appropriate managers to present the applicable information. Experience creating and interpreting processes, procedures, policies, rules, and regulations and aiding in interpreting and applying department, state, or federal policies and procedures. Working knowledge of legislative functions and procedures. Demonstrated advanced computer skills, including Microsoft operating systems and database applications.It is preferred that qualified candidates also have the following:Associate degree in business administration, public administration, or closely allied field and three years of progressive administrative experience. Knowledge of state and federal transportation agency and organization functions and policies.Hands-on experience with the Legislative review process is highly desirable.PACE Certified (Professional Administration Certification of Excellence). Bilingual proficiency, particularly in the languages identified in WSDOT’s Language Access Plan for vital statewide documents (Arabic, Chinese, Somali, Korean, Vietnamese, Spanish, and Russian). Important Notes This recruitment may also be used to fill additional positions per business needs. This position offers flexible/hybrid remote work options.Washington Administrative Code (WAC) 357-16-197 mandates that all employees who work for executive cabinet agencies (which includes the Department of Transportation) must be fully vaccinated against COVID-19. Compliance with this mandate is a condition of employment with WSDOT. An exemption may be granted for religious or medical purposes; however, accommodations will be subject to approval based on the essential functions required of the position.   WSDOT does not use the E-Verify system. For more information, please visit www.uscis.govIn addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code. Why WSDOT Work-Life Balance – We are committed to ensuring that our staff experiences the reward of public service while sustaining a routine that suits each individual’s lifestyle. Paid Leave – In addition to 12 paid holidays, full-time employees earn a minimum of 14 paid vacation days per year!Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and federal student loan forgiveness eligibility.  Plan For Your Future – WSDOT offers a comprehensive benefits package that includes various healthcare options. Employees also have their choice of state retirement programs and much more. Go to State Benefits for more information. Check out this video to learn more: Why WSDOT?How to ApplyApplications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine your salary. Therefore, the “Work Experience” portion of the application must be completed in as much detail as possible. To be considered for this opportunity, please include the following with your online application: An attached Resume outlines (in reverse chronological order) your experience to date.An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; it does not require an additional attachment.  Please click the "APPLY" button to proceed. Note that you will be prompted to sign in or create an account. This step is required to apply for this opportunity. WSDOT is an equal opportunity employer. We value the importance of creating an environment where all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process or needing this job announcement in an alternative format may contact the listed Recruiter. Contact usFor inquiries about this posting, you may contact the assigned Recruiter, Yasmin Munoz, at [email protected]. Please be sure to reference 23DOT-HQ-05228 in the subject line.