Administrative Assistant to the Directors
The Oregon Sea Grant is seeking an Administrative Assistant. This is a full-time (1.0 FTE), 12-month, professional faculty position. The Oregon Sea Grant (OSG) Administrative Assistant to the Directors (AAD) provides lead administrative and project management support to the OSG Director and two Associate Directors (Associate Director – Research &Scholars and Program Leader – Extension & Engagement). The assistant serves as a program liaison on behalf of the directors with a variety of internal and external constituents and interested parties, including University departments, faculty and staff, the public, organizations working in partnership with OSG, other state Sea Grant College programs, legislative offices, National Sea Grant Office, and the Sea Grant Association. There is substantial interpersonal interaction and access to sensitive information in working with internal and external parties, entities, and the public, requiring excellent communication skills, discretion, sound judgment, diplomacy, multi-cultural understanding, and professionalism.Oregon Sea Grant, based at Oregon State University since 1971, is one of 34 Sea Grant College Programs established by Congress as a partnership between universities and the National Oceanic and Atmospheric Administration. Through research, Extension and education, Oregon Sea Grant sparks discovery, understanding, and collaboration to foster healthy, inclusive, and resilient coastal communities and ecosystems. Oregon Sea Grant funds research projects, manages fellowships and internships, and implements Extension and education programs to help coastal communities address timely issues. Oregon Sea Grant also operates a public marine science Visitors Center and K-12 educational programs at the Oregon State University Hatfield Marine Science Center in Newport. Oregon Sea Grant funds research at Oregon colleges and universities, including Oregon State University, the University of Oregon, Portland State University and Oregon Health and Science University. In partnership with the Oregon State University Extension Service, Oregon Sea Grant helps Oregonians prepare for natural disasters, address development issues, learn about fisheries and aquaculture, engage in outdoor tourism, guard against aquatic invasive species, and keep waterways clean. Oregon Sea Grant engages with the public through social media, workshops, publications, videos, conferences, and trainings. Oregon Sea Grant is one of OSU’s Centers and Institutes housed in the Research Office and our Extension faculty work in close collaboration with the Division of Extension and Engagement.The AAD collaboratively coordinates the OSG operations team meetings and develops meeting agendas. The operations team includes the Director, Associate Directors, Fiscal Officer, and the Communications, Marine Education Program and Visitors Center Managers. The AAD manages and coordinates program reporting, strategic planning, special projects and events, all-hands meetings, and serves as the program’s human resources liaison. The AAD also contributes to development, communication, and implementation of program plans, policies, and procedures, and supervises administrative support staff.The AAD will bring a continuous improvement approach to their work, seeking ways to improve and enhance their performance. The AAD should have curiosity about, and interest in, issues related to marine and coastal science topics, rural coastal communities, social and ecological resilience, and environmental stewardship. Positions within OSG are expected to demonstrate commitment to the mission, values, and goals of OSG including advancing diversity, equity, inclusion, justice, and access (DEIJA).The Administrative Assistant to the Directors reports to the Oregon Sea Grant Director. This is a 1.0 FTE, 12-month professional faculty appointment (continuous employment) position. The AAD will be reviewed annually. This process includes a written self-assessment for the previous year and written goals for the coming year, including plans for professional development and program service. The review will result in a response from the supervisor, with input from the two Associate Directors, to the employee, with regular check-ins during the year.Summary of Benefits: https://hr.oregonstate.edu/benefits/prospective-employeeTo calculate our Total Rewards Package use this link: https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator