Policy for SocRSE Events and Initiatives Grant - Society of Research Software Engineering

The RSE society is able to provide financial support for events and initiatives which support our mission statement and charitable objectives (see our constitution section). In summary the objectives of the RSE society are:  If your event matches our objectives then you are welcome to apply to our events fund! Budget and Scope of Support The society offers financial support of generally up to £1000 per event or initiative. Formal requests for funding can be made via the Request for Funding Google form.  If you would like an informal chat to discuss if your application falls under our remit, please email us at [email protected]. If your event requires a greater level of support (either financially or administratively) then please email us at [email protected] explaining why it would be in the interests of furthering the Society’s aims and we will let you know if it can be considered. Some non-exclusive example of events and initiatives we have sponsored include: Expectations In exchange for supporting your event or initiative the society has a set of guidelines of essential and desirable expectations. Depending on the specifics of your event or proposed initiative some of these may or may not apply. Any expectations will be clarified upon acceptance of your request. Essential Desirable  Note: For event requesting over £500 this is essential Reviewing and Funding Request Decisions Applications for support will follow a peer review process from the Events and Initiative team. Formal applications for under £1000 will be put to a vote of the Events and Initiative team which meets fortnightly. Applications for over £1000 will be taken to a full Trustee meeting which occurs on a monthly basis.  The board will vote to approve or reject the event. Strength of fit with our criteria will be used to define a minimum threshold for funding and also to allocate funds if there are more valid requests than can be fully met. Applicants are welcome to informally discuss their request with a trustee. However all  applications should be made via the Request for Funding Google form. Where submissions are unsuccessful a short summary review will be provided however scores and ranking will not be released. Deadlines As submissions are reviewed and proposed at our fortnightly (or monthly depending on the amount requested) meetings, applicants are encouraged to submit at least two months prior to their event to ensure that applications can be processed. Trustee meetings do not have a fixed date within the month so the actual time to a decision may vary. Conflicts of Interest During your submission you must include any known conflicts of interest with existing trustees. For example:  Trustees will also be asked to declare any such conflicts. In such cases the trustees will be excluded from reviewing and will abstain from voting. Criteria for Assessment Applications for support will be assessed using the following criteria: Apply Now! We’re waiting to hear from you! Event Funding Application Form