An increasingly concerning and very long job posting I found. - sh.itjust.works
I found this gem of a job posting for an “executive admin/systems integrator”
and thought it was worth sharing. Enjoy. “Are you tired of your Boring,
unfulfilling, limited career and know in your heart you have no real future
there? No advancement, no room to grow, no incentive to Prove yourself and show
what you can do? Are you looking for a true long-term career with a
friends-and-family team and a culture that rewards genius, creativity,
intelligence, leadership, loyalty, performance, Hard Work, and has endless room
for you to grow? Are you looking for a role where you can use your
Admin/Organization/Management skills to have a Huge impact on a small
fast-growing 14-person real estate investment and construction team? Most
importantly, would being Critical to the success of a small organization’s
massive expansion plans give you a huge sense of personal satisfaction, even
beyond just the pay and recognition? Are you a tech-savvy, forward-thinking,
highly-organized, super detailed, semi-perfectionist who loves to work hard with
a fun team and achieve extraordinary results If you can say Yes to all of these
statements above, then this is absolutely the Now Hiring ad you’ve been looking
for! We are a high-volume Real Estate Investment, Construction, and Realty
company and we are the largest buyer of direct-to-seller homes. Our goal is to
buy 15-25 properties every single month, and to facilitate that goal, and our
expansion efforts, we are hiring for a few great people to join our team. We
currently serve the Cincinnati, Dayton, and Columbus markets, and we’re actively
expanding our operations into Louisville, Lexington, and Indianapolis in the
future. We are 6 quality A+ hires away from making this a reality, and the
Operations Admin/Integrator is one of the top key hires we need, hence this job
ad :) As a high-level Admin here, you’ll be in charge of big tasks and solving
big problems. This is not entry-level, this is most definitely for someone who
is smart and who can solve big problems. There are literally over 100 moving
parts in Real Estate just to buy and sell a single house. It’s chaotic at times
for sure. We aren’t even achieving 1/2 of our real potential right now which
means there’s a ton of room for you to come in, lead our growth as part of our
core team, manage the people, systems, and details, find permanent solutions to
big problems (no bandaids here!) and implement systems, tech, organization, and
other skills/solutions that will truly impact the team, our clients and
customers, and our bottom line. I can’t stress enough: If you are used to the
organization and structure of a larger company that has very well defined
systems and processes and you can only flourish in a role like that…this is 100%
NOT for you. Here, it’s truly a hectic and chaotic, disorganized mess! Between
my Lyme disease and health issues, and a few employees in the past that are no
longer with us…we have 30-50 BIG things to fix to enable our growth and
expansion. This is only a fit for you if you feel confident in your ability to
do just that: Fix big things, and if you LOVE being a very important key player
and you get a ton of satisfaction from doing that. Our office is different than
most, so we try to be transparent. Between my health and only being able to
operate at 30% of my capacity, you won’t have clear instructions on very much of
anything. You’ll have the goal, the requirement, the resources, and you’ll be
pointed in the right direction…but you’ll absolutely have to be the sharp and
intelligent person that puts that all together, organizes it, systematizes it,
trains others on it, and then moves on to the next problem to fix. With RAPID
speed. The position is “Advanced Admin,” but it can also be best described as
Integrator. Like the Gino Wickman books “Traction” and “Rocket Fuel” describe,
an Integrator is someone who can look at a complex goal the CEO wants to
achieve, create a Simple system that is easy for others on the team to follow,
implement it into standard daily practice, and then watch the team to ensure it
is getting done and following those procedures. Even after you do it, how do you
hold others on the team accountable? By consistent daily action, consistently
tracking KPIs, continued reinforcement, motivation, encouragement, help, and
being a resource. Every successful company does this. And this is what we need
you to do for our team. This is how companies grow, how team members pull
together to achieve amazing results, and how a business scales to achieve
results greater than anyone could ever imagine! That success is all found in
creating, implementing, and managing repeatable systems and processes. And it
requires someone with the right brain who Loves doing this type of stuff to do
it. It has to be their true “Zone of Genius”, as we each have one. It requires
someone who can hear what the CEO’s Vision is for the company and for our
future, and can then break that Big vision down into small repeatable actions
that are done on a consistent basis so that each member of the team knows their
role, their purpose, and how they contribute to that bigger vision. Do you Truly
have those skills? If so, you will be invaluable here at our company and will
love working here more than anywhere you’ve ever worked. You’ll also grow and
expand with our organization and advance to a Senior Leadership role quickly
with all of the raises, perks, bonuses, and profit share to match! 6-figures is
absolutely doable for this role in year 2-3. We are honest and transparent 100%.
It’s currently chaotic, stressful, crazy, disorganized, and a complete Mess most
days. That’s just the nature of a growing company, especially with a Visionary
boss who has Asperger’s Syndrome and sees the world in black and white. (Google
that so you know and understand, it’s VITAL that you do). While the office is
currently like this, by hiring You and the other 5 I mention above, we do not
want to say the same in 3-6mo. We want to look back and be absolutely Amazed at
our growth and how much we’ve improved in that timeline. We want growth with
calmness. Simplicity. More fun team events. A happy and amazing culture. More
community service and outreach. More charity donations. Better tracking. Better
systems and organization. Better CRMs and software. All of that is in your
purview to solve and you’ll be given all of the tools, freedom, latitude,
resources, funds, support, ideas, and brainpower to Solve it. It’s a heck of a
big challenge - are you up for it? Just as the book “Who Not How” says, you’ll
be given the high-level Vision for what we want to achieve, and then be turned
loose to achieve it! You’ll have to be amazing at taking things from idea and
concepts to implementation and simple systems. You will have a Ton of autonomy
and discretion on how to achieve these goals. We want to empower you to make Big
decisions and trust that you’ll make the right ones. Once you learn the ropes
you’ll be turned loose and will absolutely not be micro-managed. We want
competent people who can figure things out without the roadmap laid out for
them. Today the CEO bought a 46-unit apartment building and spent $1.9MM. Which
means…he has to focus on his Zone of Genius just like every other employee. He
can’t be busy finding Copiers and setting up marketing when it’s not his job
role to do so. So what does the day-to-day really look like? Well, as I said, we
buy 15-25 houses every month. That means our job is really customer service to
the highest level. We work with dozens of clients every month and ensuring we
create win/win scenarios for them is what it’s all about. You will work with an
entire host of people; Homeowners, Title Companies, Lenders, Realtors, Vendors,
Supply stores, Insurance agents, Utility companies, Handymen and Construction
trades, and many more. These are people’s moms, dads, brothers, sisters,
daughters, etc., and we care about how you represent us and how you interact! We
certainly have huge ambitions to grow, and we are never shy about the fact we
love to make a ton of money for our team! But our Vision goes way beyond making
money for our company. We want to make a true difference in the lives of the
property owners, clients, construction crews, and others we work with. We want
to support our First Responders and have a “give back” day every single week
where we donate free dinner to them. We currently support 4 different Animal
Shelters and Charities and we want to do even more there. Massive success
provides the ability to give back, to help others, and to do more! And it all
starts with massive success. You’ll hear this often in our office, especially on
the stressful days when the boss is being impatient…because he very much is
goal-oriented and focused on finding ways we can do more for our team and
others, and the fact it’s a slow process often leads to impatience. Our CEO
retired in 2015 and was bored in 3 months and immediately got back into business
full-time. He absolutely Loves real estate, loves this team, and loves what we
do every day - otherwise, he wouldn’t do it! He only wants to work with people
he considers friends and family and the culture and performance are of the
utmost importance. If he’s mad at a problem, it’s because he’s laser-focused on
the future, on growth, and on solutions…and problems are annoying! The better
you are at avoiding and solving problems, the more heavily you’ll be rewarded
here. I think I’ve spoken enough about the company, the role, the atmosphere,
the goals, the mission, the Vision, the heart, the core values, the growth
potential, and the expansion plans. Let me now quickly get into the nitty-gritty
details: Pay and perks: You’ll have a starting base salary of $50-55K DOE. From
there, you’ll earn bonuses, profit sharing, and other rewards based on your
personal and collective team performance. This will equate to a total pay
package of $65-75K your first year. We will give you more than enough
opportunities to shine, advance, move up and prove yourself. The rest is
entirely on you! Hours: Our office is formally open from 9a to 6p Monday through
Friday. There are certainly some later nights, and certainly some tasks to do
after hours sometimes, or a weekend task, etc., but we do not come into the
office on weekends at all, ever. You’ll need to have this flexibility in your
life for this to be the right fit. After all, we have to perform for our clients
when they need us. And while this is 95% contained within the hours of 9-6,
there are certainly times we have something important. Some days are 602p, and
some are 632p. Heck, last night was 705p randomly on a late night with an
important team meeting. If you have something that prevents these hours from
being 100% consistently doable, please do not apply as it won’t be a fit. If the
role and requirements sound intimidating, well, that’s understandable. It does
require someone super talented for sure. But keep in mind, the CEO and several
other team members are RE industry veterans and you’ll be provided a ton of
resources to help. The CEO is in some of the top REI Masterminds in the USA and
he can get solutions to literally any problem we face here. Your part is taking
over from there and actually implementing and getting it done correctly! Other
perks and benefits: 401K with match after 6 months Bonuses, raises, rewards,
profit sharing, and a ton of small thank yous in various forms 6 months from
now, we will have 2 AirBNB properties in Nashville and Palm Beach, FL you can
vacation to for Free every year! Paid sick days Paid vacation Paid holidays
Birthday parties, team lunches, networking events, and a ton of fun!
Compensation: $65,000- $75,000 yearly total with bonuses! Responsibilities:
Learning and Managing all of our systems within our CRM, Dropbox, MS Office,
Google Suite, Adobe, and more. Being tech-inclined is 100% required here.
Learning other new tech and systems to help organize our office and streamline
our processes. Taking advanced concepts directly from the CEO and turning them
into easy-to-follow repeatable systems and processes that you implement, manage,
track, establish KPIs for, and train the team on. Team and Client Management.
HEAVY phones and email work. Must absolutely love talking on the phone and be
able to efficiently solve problems, from talking to super happy clients to
solving issues for disgruntled clients. Obtaining 5-star reviews on all of our
review platforms for every deal we do! Leading Morning Huddles for 15 mins and
ensuring everyone is focused on their highest and best use each day! Don’t
worry; we’ll let you get comfortable for several weeks before this is required
:) Implementing the methods and processes to facilitate our planned growth and
expansion, whether this is hiring more help, creating a simpler system, finding
a software solution, or any other need to achieve the goal. You’ll be part of
finding the talent, interviewing, onboarding, and training new hires. Able to
mentally handle large volumes of data and classify, manipulate within Excel or
Google Sheets, and track. Able to create systems in other software to manage,
organize, and track our business. Able to get on the phone and call specific
targets for information and achieve the result (which often means being
persuasive!) It may be negotiating a lease, negotiating a new office, talking to
a broker, getting us $50K in new insurance, buying a company vehicle, booking
very detailed travel arrangements for team members, etc. Detail and precision
are vital! Understand secrecy and privacy. Not only is your job here very
private and restricted to the top management level folks on the team, but I
always keep my personal life private as well. You must be a Vault with
information and respect and maintain that privacy. For example, you’ll work with
IRS, Tax Authorities, Workers Comp, BWC, and Payroll software. Must understand
that everything in our office is Sales. Every role, in some way! If you’re in
actual sales, you’re negotiating prices on homes. If you’re our transaction
coordinator, you’re seeking to maximize the sales price of a home while saving
money on fees with our title company. If you’re in our marketing department,
you’re negotiating in bulk on our direct mail and other marketing channels. If
you’re in the rehab department, you’re negotiating with contractors, material
suppliers, etc. It will be required and will be frequent. And the better you do,
the more you’ll shine here and bonuses are a commonplace thing for your efforts
and skills! Seeking out the best deal on everything and saving money is how we
save tens of thousands every year! And that doesn’t always mean the lowest price
at all - it means the best value for what we want. You’ll negotiate shipping,
insurance, vehicle insurance, supplies, and materials for marketing, cards, data
providers, copiers, etc. Monitor inventory and keep supplies ordered and
stocked. Maintain vehicle maintenance logs for fleet, get the oil changed, and
fuel vehicles. Manage and organize schedules, including 1-2 direct reports that
you efficiently organize their day and tasks. Establishing procedures, tracking
and monitoring KPIs, creating and updating the KPI dashboard, and having a
logical and critical thinking brain to spot problems within those KPIs that need
to be solved. Qualifications: Being very good at written and verbal
communication. Able to Wow our clients, find and onboard new vendors, handle the
occasional disgruntled client, etc. Experience using Microsoft Office in all
facets. Excellent communication skills, time management skills, interpersonal
skills, and organizational skills. At least 3+ years of experience as an
Executive Assistant, General Manager, Team Leader, or experience performing the
above tasks and functions in Some verifiable form. Experience handling
confidential information and adhering to strict deadlines. Heavy tech
experience, tons of different programs, and modalities. 60+ WPM typing speed
Real Estate, Mortgage, Construction, or Title Experience is always helpful, but
not required. Marketing and Sales experience is super helpful, but not required.
Great at creating systems, procedure manuals, recording videos to show trainees
how to do something, and an easy ability to make our clients, vendors,
contractors, coworkers, etc., like you and enjoy talking to you and spending
time with you. Able to keep up! Seriously. This is no easy feat. You have to be
sharp, intelligent, witty, and fun. I am always happy to help, but you’re here
to help me have more time so I can’t be spending too much time showing you very
basic stuff. I’ll expect you to be well above the basics, and for anything else
specialized to learn, there will be resources for it, other employees, and
myself for specific things. Youtube and Google are often your friends, and you
must be great at learning from both. I’ve said a Lot in this ad, and by now, you
should 100% know if this sounds amazing or terrible LOL! We’ve hired wrong in
the past, and we’re truly spending the time to find the RIGHT hires. Our culture
here is very much a small friends and family team, and we have to keep that
above all. My 2 best friends work here, my brother Dan works here, my mom stops
by 3x per week and does our mail, etc. If you’ve read All of this and you know
for sure this is the career you want and you know you can Crush it here, then
fill out the application, fully apply here and take the DISC test, and send me a
resume and cover letter. In that cover letter, tell me WHY you’re definitely the
Admin we need here and must interview and hire right away. Out of all of those
who will apply, why are you the one? Please also mention where you came from as
I have job ads up in several places including recent FB posts. If you are being
sent this link from one of my FB posts, please reply back afterward to my
email/FB where you originally found this and let me know you finished it so we
can give you top priority :) And if you haven’t already interacted with me via
email/FB, if you want to rise to the very top of the pile, my name is Bryan and
I’m the CEO here. I’m not at all hard to find online. If you want to move
straight to the top of the pile…find me online, on FB, by email, whatever…and
reach out! Say hello, and do your convincing there. In many ways, that extra
effort is exactly what will mean the difference between you excelling here and
failing out entirely. I hope you’re the person we’re looking for, and if so, I
truly can’t wait to have you here as part of our team and family :)”
