More contracts: a modification with our existing contract for track repair.
Contract started in 2021, but Main St., 4th Street & a third grade grossing would be getting fixed with this modification. Until Dec 31st 2024, for ~$6m. Funding provided by FTA Grants, Prop M & St. Clair County transit funds.
Next up: a contract modification for LRV brake calipers. Sounds like a good number of the MetroLink rolling stop got calipers fixed, but this is for the rest of the vehicles. Calipers have a one year lead time, so they're trying to get that started now.
Over 4 years, $800,000. The current contract holder is the original manufacturers of the brake calipers, neat.
Nov: 5% service rate reduction, 3.5% in April (?), other two service changes were shifting times. Stewart is mentioning he thinks this is as much reduction as we need for now.
Current service level requires 547 operators, we're at 533. Some miss trips going to happen as a result.
Getting to the point where they can "regroup" and think about the "Metro of the future"
"Hiring people is one thing, keeping them is another". Also mentions the new $5k bonus that's gone into effect.
They've got a re-hire program going, offering jobs to folks who left 2-3 years ago.
Also working on hiring younger - 18 y/o with CDL, although Stewart mentions that there are some issues getting them to work inter-state.
Commisioner Cox asks if there's a specific spot they need help recruiting in, talking about job fairs - Stewart mentions they're hiring *everything*, but that MetroBus is the main focus.
Cox follows up and asks what the hangups are for folks applying - Stewart mentions that a background check & drug test loses some folks. Also mentions how training is getting cleaned up to offer more support to new hires.
Mentions that it might take *15 years* to get out of working nights/weekends, which is a concern for new folks.
They're starting to try and do incentives for certain routes/certain shifts. (this was a part of the new union contract, fwiw)
Chair Windmiller is asking about Q4 numbers and why they were down - asking if we've done and studies or something like that.
(my stream cut out for a bit here but will update if there was something important here)
Comments from the CEO now.
"focused not just on one thing, but focused on all things"
New job events are happening soon - next one Sept 9th, in Westport.
"We are just treading water, folks"
Sept 5th - first contract being put out for SPP (this is turnstiles + cameras on platforms). Gates have been ordered. $10.7 mil in private investor money.
As a reminder, phase 1 will be 4 stations in Illinois.
After minutes approval, we're on to a Contract Award for Independent Audit Services.
5 years w/ CliftonLarsonAllen, at a cost of ~$922k.
Up Next: contract modification for Talent Management Software. We've been using this one for a few years now, but are looking for a new solution.
While that's in progress, they're trying to extend our contract w/ this provider for another year, $193k.
More Software Contracts: An update for timekeeping software.
Ha, we moved from onprem -> cloud for this software, and then they had a cyberattack. Now, after all of that, they're making us upgrade to a new software. Enterprise Software is such a bananas industry.
It's ~$425k to do the upgrade, and they already have $500k set aside, so they're asking for a Sole-Source-Contract - I believe that means they don't have to go out and bid.
Passed via voice vote.
These are changes to the Audit Committee Charter, to comply with best practices in that world.
Passed via voice vote. Same person is going into the next few items:
Item 9: Audit Follow-up Summary.
Item 10: Status report for internal audits. There's some new software, and some internal audits are happening.
Item 11: State Safety Oversight - on a calendar year basis, this is for Q2 2023.
I have no idea what information might be useful here, but you can find it all in the packet: https://www.bistatedev.org/wp-content/uploads/08-18-2023-Audit-Finance-Administration-Committee-Open-Meeting-Materials.pdf
For information only: Risk Management Insurance updates.
Over 20 different types of coverage, 5% increase in premiums, but that was 6% under budget.
That was excluding property, which sounds like it's gotten *way* more expensive. BiState had 3 losses: LRV derailment, airport fire, and flooding damage from this year.
Property premium increased 67%, deductible is $1 mil. Apparently this is common for transit agencies around the nation.
Commissioner Windmiller asks Taulby to plan for these property insurance increases so we don't go over budget in the meantime. Not just for the premium, but also for the deductible.
Taulby also mentions that our recent history didn't help rates, but we had great insurance coverage for the flood damage.
Next two items: Financial Statements & Treasurer's Report.
FY23 Independent Audit is almost done, sounds like we're getting a full report in the November Board meeting.
Next up: Procurement Report.
Non-competitive: 3.4m, about 8% of total spending. (down from ~20%)
Procurement cards: $1.6m
Via contract extended $7.6m, security contract extended for a number that I missed.
And we're back with comments from Taulby:
"could be ahead on that project financially" - I believe this is in reference to the flood damage repair.
Next meetings:
Board of Commissioners: Fri Sept 22: 8:30am
Safety & Security Committee: Thur Oct 5th: 8:30am
Operations/Finance Committees: Fri Oct 13th: 8:30am
And with that, they're in executive session. Thanks for following along.
This is my first time doing this over on Mastodon - please let me know if you have format suggestions, etc. I'll see y'all in Sept for the next meeting!
reno